Here are the best time and attendance systems for small businesses, including cloud services, time clocks, and apps for mobile workers.
The best time and attendance software
- time doctor
- when I am working
- Timer plus
- quick book time
- flexible payment
- buddy punch
- Pure HR
- Time recording systems digitize the process of recording when employees start and end their shifts.
- These systems offer mobile apps and remote point options for a distributed or remote workforce.
- Time and attendance systems provide HR reports and exports that feed data into your payroll system.
- This article is intended for small business owners and HR professionals who are considering implementing point and presence software to better track employee time.
Time tracking systems track how long employees work each day. The best solutions are easy to use, give employees multiple ways to log on and off, manage paid time off (PTO), and integrate easily with your payroll service. To find the best time and attendance systems for small businesses, we evaluated several systems based on a variety of factors, including cost, ease of use, integration options, and valuable features.
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|Gesellschaft||Publisher Rating||best use case||Free trial period||Starting price per plan||Cloud-based or on-premises software||employee planning||App||Customer service|
|QuickBooks time||96/100||mobile workforce||30 Take||$20 per month plus $8 per user per month (base price includes 1 admin)||A cloud||Sim||iOS and Android||Telephone, web chat, social networks|
|when I am working||96/100||gastronomy and retail||14 Roofs||$4 per user per month||A cloud||Sim||iOS and Android||ticket sales|
|flexible payment||95/100||Complete HR solution||none||Adjusted by drawing||A cloud||Sim||iOS and Android||phone, chat|
|wavy||94/100||Easy to use||none||$8 per user per month||A cloud||no||iOS and Android||Email, web chat, tickets (phone support with HR helpdesk plugin)|
|BambúHR||94/100||automation||7 Take||Adjusted by drawing||A cloud||no||iOS and Android||Telephone, E-Mail|
|Exactly||93/100||small growing businesses||30 Take||$3 per employee per month (free plan also available)||A cloud||Sim||iOS and Android||Phone, E-Mail, SMS, Webchat|
|TCP von TimeClock Plus||92/100||escalating business||none||$2.50 per employee per month or $25 per employee per year||A cloud||Select the plans||iOS and Android (extra charge)||Telefon, Webchat, Ticketing|
|buddy punch||87/100||Policy Compliance Management||14 Roofs||$25.99 per month (up to 4 users), billed annually||A cloud||Sim||iOS and Android||E-Mail, Fledermaus-Pope|
|watch||85/100||hybrid equipment||7 Take||Free, with add-ons starting at $3.99 per user per month||A cloud||no||iOS and Android||Telefon, E-Mail, Webchat, Ticketing|
|ZeitKlick||81/100||equipment in the office||14 Roofs||One-time purchase at $199, with optional support plan at $99 per year||Local||Sim||iOS and Android (on select plans)||Phone, email, web chat (1 year support included)|
|Pure HR||80/100||personalization||21 Take||$4.50 per employee per month billed annually||A cloud||Sim||none||Telephone, E-Mail|
|time doctor||80/100||employee productivity||14 Roofs||$6 per user per month billed annually||A cloud||Sim||iOS and Android||E-Mail, Fledermaus-Pope|
Buddy Punch - Best time and attendance system for policy compliance management
Buddy Punch allows you to assign specific IP addresses to each employee.
Buddy Punch offers GPS and image tracking.
Pricing is based on employee ranges (e.g. 1-4 employees) and not per employee rates.
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Buddy Punch has a number of time and attendance features that can help companies comply with their internal policies and labor laws. For example, it offers automatic overtime calculations for fair pay, automatic breaks and stops, and embedded webcam recordings. These features help eliminate double dialing and ensure accurate time recording and payments.
You can ensure your team clocks in and out according to your policies by restricting check-ins to specific times of the day or scheduled shifts. It also has the unique ability to block specific devices and IP addresses. If you have mobile workers, you can use GPS tracking and geo-fencing capabilities to ensure they're going in and out of the appropriate locations.
Buddy Punch helps streamline time and attendance data with features like approval workflows and admin permissions. It can also integrate with accounting and payroll platforms, streamlining those functions and eliminating administrative errors. If you need to visualize time and attendance data, Buddy Punch offers a variety of on-demand reports. The software also comes with alert, reminder, and notification features to keep you informed of your employees' attendance.
BambooHR Time & Attendance: the best time tracking system for automation
BambooHR time and attendance
You can add time tracking features to any BambooHR plan.
BambooHR offers custom workflows and approvals to automate your HR functions.
It doesn't list prices online, and some users say it can be expensive.
BambooHR has several automation features that streamline time and attendance tracking. For example, you can create approval workflows, set up automatic reminders, and access automatic overtime calculations. You and your team managers can easily customize PTO policies for teams or individuals, and change policies by location or department.
From there you can also automate PTO management. For example, employees can check their PTO balance and submit PTO requests through BambooHR. Requests are sent to the appropriate managers for approval or rejection, and employees are then notified of the decision. The employee's new PTO balance is automatically updated to reflect the change.
When you add payroll functionality, BambooHR automatically submits payroll taxes and year-end forms for you. The software also has valuable payroll options, e.g. For example, the ability to deactivate employees from a pay plan before the payroll is run. BambooHR software integrates with many other applications, including workforce scheduling applications, making it easy to transfer your business information between platforms. It can also be integrated with popular job boards like ZipRecruiter to streamline the recruiting and hiring process. BambooHR users can now access new candidate pools, set up new hiring packages and streamline the onboarding experience for each employee. BambooHR also makes it easy to manage hiring calendars with email scheduling features.
BambooHR can also give employers direct insight into employee wellbeing factors that may impact employee time and attendance. For example, the employee wellness offering allows companies to send regular surveys on happiness, relationships, personal motivations, and business motivations. These results and reports can provide valuable insights into employee wellbeing and growth opportunities.
Employees can access the mobile app to check in and out, review their timesheets, correct timecard errors, and capture customer-specific hours. The BambooHR platform is one of the few we reviewed that also allows employees to use single sign-on to simplify (and secure) their logins to their self-service dashboards.
Time Doctor - Best time and attendance system for employee productivity
Time Doctor has daily time reports that allow employees to view their activity metrics.
Time Doctor can track employee time and attendance, breaks, web and app usage.
It does not offer geofencing to set and enforce workplace boundaries.
Time Doctor has several features you can use to monitor your employees' activities, which can be a great way to stay on top of things and increase productivity. For example, you can track user activity, monitor employee app and website usage, and set distraction and time-use alerts. Time Doctor is one of the few time tracking systems that lets you take screenshots of employees' devices. Of course, it also offers standard time and attendance features like time tracking, project tracking, and time tracking approvals.
Time Doctor helps employees stay on task with helpful alerts and reminders when they visit non-work websites. It also offers reports on your daily activity metrics, which is a level of transparency you don't always find with competing software. With these features, employees can quickly identify where they can improve their productivity.
Another great benefit of Time Doctor is that many of its tracking features (such as screenshots) can be toggled on and off as needed, allowing you to determine which tracking level works best for your business. Plus, you and your managers can view timesheets and detailed productivity reports to track your team's attendance and success.
When I Work - The best time tracking system for restaurants and retail stores
when I am working
When I Work includes extensive programming tools.
The software integrates with popular payroll solutions.
If you need customer support, you'll need to log into your account to speak to a representative.
When I Work is an ideal solution for businesses with shift workers, such as restaurants and retail stores. It includes scheduling tools that allow the software to automatically compare schedules to actual hours worked, and you can set up scheduling rules within the software to ensure compliance with various laws and scheduling guidelines. The software offers photo capture options to prevent "buddy tagging" (ie employees clocking in for someone else). It also has early detection and break management features to ensure your restaurant or store staff are working on the right schedule. When you pay your employees, you can use Clair's Pay-On-Demand to give employees a portion of their wages on pay-day, which can be a desirable benefit for restaurant and retail store employees. All of these features can be essential for restaurants and retailers, and not all time and attendance systems offer them.
When I Work is a great time and attendance solution that offers low pricing for businesses of all sizes, which is ideal for restaurants and retailers with rotating staff. The software is among the cheapest on the market, starting at just $2 per employee per month. This plan gives you access to scheduling tools including drag-and-drop shift scheduling, automatic scheduling, shift negotiation and quoting, and PTO management. If you want all the time and attendance features, it costs an additional $2 per employee per month. No contract is required and you can test the software for 14 days free of charge. When I Work can support multiple locations and types of businesses, so you can continue using the Services as your business expands.
TimeClock Plus: the best time and attendance systems for large-scale businesses
With TCP, you can create a point-and-presence solution with features that match your business needs.
TCP integrates with most major payroll providers.
The reports are pretty basic.
TCP by TimeClock Plus is a cloud-based time tracking software for medium and large companies. However, it is flexible enough to work for companies of all sizes, making it ideal for any company planning to expand its operations in the short term. TCP offers affordable annual and monthly pricing for time and attendance and complete workforce management solutions. It's one of the few systems we've tested that offers a variety of tiered time and attendance plans, as well as multiple customization options (like job costs, shift differences, early absence and overtime, and substitution management) to add to your plan as your business grows. While you'll need to contact TimeClock Plus for an accurate pricing quote, we like that the level of customization is suitable for scaling businesses.
As a TCP user, you can access key time and attendance features such as time tracking, employee management, work code management, overtime calculations, reporting, vacation management and PTO, employee scheduling, and geolocation. With the recent acquisition of Aladtec, TCP offers an even stronger workforce management offering for public safety departments such as emergency services, fire, police, healthcare and dispatch services. These industries benefit from advanced TCP and Aladtec features such as remote access rotation sharing, customizable reports, log management, messaging tools and integrations.
TCP works with Clair so employees can access their salary as soon as they receive it. Pay-on-demand is a feature that's growing in popularity and can be beneficial for growing businesses looking to attract and retain top talent. This partnership helps companies do this without the hassle of additional configuration or integration.
TCP also offers a variety of options forStechuhr-Hardwaresuch as the TCP core time clock, contactless card readers and a biometric time clock. It's also the only company we've reviewed that offers timers with thermal sensors, which can be a great way to keep your growing team safe and healthy.
While these options can be expensive, you can conveniently start with the web-based software on corporate computers or the mobile app on iOS or Android devices, and then add advanced time clock hardware as your needs grow.
Clockify: the best time tracking system for hybrid devices
Clockify offers a free forever plan that allows for unlimited tracking, users, projects, and reports.
With Clockify, employees can enter their hours manually or enable a power timer to track their hours automatically.
Not all plans include planning tools.
Clockify is an excellent time and attendance system for businesses with in-office and remote teams. It allows employees to track their time from anywhere via the desktop app, a web browser, and the iOS or Android mobile app. Clockify's user interface can be used in multiple languages (English, Spanish, Portuguese, Korean, Japanese, German, French, and Russian), allowing hybrid workers to easily interact in their preferred language. With the Pro and Enterprise plans, you can access new project and employee scheduling features to manage employee workloads. These tools are useful for organizing schedules and ensuring hybrid workers aren't overworked or unemployed.
If you need more monitoring and visibility into where your remote teams are throughout the workday, you can use Clockify's GPS tracking to identify where they're coming and going. Your employees can start and stop software timers from their devices to record when they work and have the unique option to automatically track their time when they open certain browsers. If your team is forgetful, Clockify has a reminder feature that can alert employees to track their time and finish; this is customizable for each employee. You can use work tracking to see how much time is being spent on specific projects or jobs, and employees have the option to manually enter the time spent on each project or task. If they choose to go the manual route, employees can also simplify their time tracking by saving a template of their time and copying their weekly timesheet.
A great and unique feature of Clockify is the visual dashboard. Employees can access a calendar day view to get an overview of their daily activities. Get a holistic view of employee and team activity, including details of how each team worked on and where they spent most of their time. You can even get a live view of each employee's current task status, as well as details on their registration status. You can also view employee data in a variety of reports. In addition, Windows app users have access to custom fields.
QuickBooks Time: the best time tracking system for businesses with mobile workers
QuickBooks Time uses geotechnology to track mobile workers throughout their shifts.
There are several ways workers can control their time.
Unlike many of its competitors, it charges a monthly fee.
QuickBooks Time is the best time and attendance solution for businesses with mobile workers (eg, remote, field, and field workers). Additionally, companies with employees who are on the move want a time tracking system that makes it easy for those employees to track the time they spend away from the office. Because QuickBooks Time is a cloud-based platform, employees can use their web browser or mobile app to check in and out, view schedule changes, and request PTO.
Businesses with remote workers need a system to monitor those workers to ensure they are working from where they should be. QuickBooks allows you to do this using live GPS tracking. You can also set geofence boundaries so employees can only enter and exit certain areas.
QuickBooks also gives managers the flexibility to create employee schedules by job or shift that they can share with employees to keep everyone on the same page. You can use QuickBooks to approve or deny PTO requests, send sign-in/sign-out reminders, and change job codes. QuickBooks also offers more extensive order tracking features than most of its competitors. You can track project progress, view project estimates versus actual costs, communicate via job and project notes, and track job mileage and expenses.
QuickBooks Time integrates with third-party applications, allowing you to seamlessly transfer your employees' time tracking data to accounting and payroll software.
OnTheClock - The best time and attendance system for growing small businesses
This service is free for the first two employees and $3 or less for each additional employee.
OnTheClock easily scales as your business grows.
Telephone support is not available on weekends.
OnTheClock is an ideal time tracking system for smaller and growing businesses as it offers strong features at a low price and can help your business grow. It's by far one of the cheapest time and attendance platforms we've tested, ranging from $2.70 to $3 per employee per month. It's also one of the few point-and-presence systems with a free plan for up to two employees and a free 30-day trial. Although inexpensive, it has many useful time and attendance features.
OnTheClock offers a drag-and-drop scheduling feature that makes it easy to use. Employees can log in and out using various methods such as computer, tablet, mobile app, fingerprint or kiosk. Managers get a live view of employee logins and logouts and can manually log employees in and out as needed.
You can set PTO policies for employees and hourly workers in the software, and employees can submit PTO requests and view their status. OnTheClock integrates with many payroll providers and you can view reports grouped and sorted by clients, work projects and tasks. Alerts, reminders and support are also available. While most of the features OnTheClock offers are industry standard, it offers them at one of the lowest costs.
TimeClick - the best time tracking system for office equipment
Instead of monthly fees, you pay a one-time license fee.
With TimeClick, you can quickly add holidays, bereavement leave, and other custom time-off policies for entire teams with bulk time entries.
The license only includes one year of support.
TimeClick is the only point-and-click local presence solution we've reviewed, making it best suited for businesses working in a traditional office environment. Unlike cloud-hosted systems with monthly fees, TimeClick only charges a one-time license fee. In addition, billing is not per employee, but per device. This model can save you money if you have a team of employees in the office who share a desk or office equipment. If you have multiple offices, TimeClick explains how to configure one solution to support them all.
The software allows you to track when employees start and end their shifts, requiring timestamp passwords. You can easily change clock registers, implement bulk time entries, track paid and unpaid breaks, and automatically deduct lunch breaks. If your team has set times when they need to be in the office, you can access features that prevent them from clocking in outside of their scheduled start time. You can also set up PTO rules and admin requirements. TimeClick integrates with payroll software and offers custom reports.
Time and Attendance Wave: Improved time and attendance system for usability
Wavy time and service
Rippling takes less than four weeks to implement.
Integrates with over 400 apps.
You pay an additional monthly base fee for HR technical support.
Rippling's points-and-presence system, part of its employee management platform, gives employees the flexibility to log in and out via tablet kiosks, mobile apps, or computers. The system uses geolocation technology and photo sign-in and sign-out requests that allow you to avoid being hit by friends and co-workers who are going in and out of places where they shouldn't be. It even offers QR code insertion, which few competitors offer and can be especially good for mobile users.
Rippling is one of the few point-and-presence systems we reviewed that can be fully integrated with your own in-house payroll solution. This feature ensures that any time approved in the system is automatically synchronized with the payroll system, eliminating the possibility of human error in the process. When it comes to processing payroll and calculating taxes, Rippling's global payroll system can do it for you. Since it is a global payroll system supporting 50 different countries, you can be sure that it complies with various payroll tax laws. Rippling can even pay employees in their local currency. Additionally, Rippling can be integrated with Carta to give companies a simplified view of total employee compensation, including salary and equity. This unique integration can simplify administrative and reporting work related to employee compensation.
Employees can submit PTO requests, which Rippling automatically sends to a manager for approval. Automated processes like these prevent the loss or loss of time and attendance data. You can easily create company-wide vacation or time-off policies and automatically apply them to all employees.
You can also customize the time tracking rules and logic with automated workflows. Rippling can send triggered alerts when an employee requests overtime, misses a break, or submits unauthorized hours. This makes it easy to track employee attendance and ensure regulatory compliance.
Paychex Flex Time and Attendance - the best time and attendance system for an all-in-one HR solution
Flexible working hours and Paychex support
Paychex users can access an integrated solution with point-and-presence software, payroll, and other HR functions.
Employees can access self-service features to manage their time cards, work schedules, time off, and payment preferences.
Paychex does not list time and attendance prices on its website.
Paychex Flex not only offers basic time and attendance functionality, but is one of the few companies we reviewed that offers end-to-end HR solutions, including payroll, recruiting and onboarding services, employee benefits administration, Business Insurance and Support. In other words, Paychex Flex is the ideal choice for anyone who needs an all-in-one solution that does everything, including time and attendance. Paychex's point-and-presence software is cloud-based and offers more dialing options than most competitors, including a kiosk app for tablets (with optional facial verification), iOS and Android mobile apps, a web app, and morebiometric watches.
Paychex's time and attendance solutions offer several features that help ensure your employees' time records are accurate and in compliance with labor laws. For example, you can use tools for IP user restrictions, PTO management, license tracking, and payment settings. For those meeting new mandates related to COVID-19, Paychex recently released tools to help track COVID-19 vaccination status. Employees can submit vaccination certificates or weekly negative COVID-19 tests via the platform. The tool also allows companies to track when shipments are abandoned by employees due to an issue related to COVID-19.
You can access a visual planner and templates to easily schedule employees, and employees can use the platform to change shifts if needed. If you have remote or mobile employees, you can use geolocation and geofencing technology to ensure your employees are where they need to be during work hours.
Paychex lets you manage your finances through features like job costs and time card approvals, and gives you easy access to real-time data, analytics and reports. Because Paychex is uniquely positioned to offer so many other HR solutions, you can rest assured that all of your employee data can be seamlessly transferred across the platform.
PurelyHR: the best time tracking system for personalization
PurelyHR offers a basic plan with a number of additional features available.
PurelyHR is easy to implement and there are no setup fees.
There is no mobile app available.
PurelyHR is a great fit for businesses looking to customize their point-and-presence software plan, particularly those in technology, education, healthcare, professional services, manufacturing, construction, and nonprofits. Most competitors offer one or two point-and-presence plan options, but PurelyHR offers a basic plan with several additional options that you can use to create a custom plan. For example, you can add features for time off, benefits management, time clock features, timesheets, policy violation notifications, and talent management. This model is ideal for businesses that only need a few of these features and don't want to pay for an integrated solution full of features they don't use.
PurelyHR offers features like IP restrictions, time card submission reminders, and custom reports. You can annotate time map points, set rounding rules, and view shared vacation calendars. You can also add PTO management functions, e.g. B. Creating custom PTO policies, PTO requests and approvals, creating custom crediting and renewal policies, and unlimited time off types. Certain plugins allow you to create custom periods in timesheets, choose approval paths, and assign tasks to employees. Creating a timetable and attendance plan with some or all of these features is easy and can take as little as two hours to implement.
Time & attendance software
There are two common pricing models for point and presence software: cloud subscriptions and on-premises licenses. You typically pay a monthly fee for cloud-hosted subscription services based on the number of employees (or users) you have. Some point-and-presence solutions are local systems that you download and store on your computer. You usually pay a one-off license fee for these systems.
Point and presence software hosted in the cloud typically costs $2 to $10 per month per employee. Some providers also charge a monthly fee. Other additional fees may include setup or installation fees. Support fees are typically included in the monthly subscription price.
and youchoose a periodthat you download onto a computer and host on your network, your cost will range from $100 to $400 per license. In addition, you must purchase computers and, in some cases, a physical time clock. There is also usually an annual fee if you require technical support after the installation time has expired.
key to take:Point-and-presence systems hosted in the cloud typically cost $2 to $10 per employee per month, and on-premises systems cost $100 to $400 per license.
Time and attendance functions
Time and attendance systems replace outdated wall clocks, paper timesheets and confusing spreadsheets. They provide an easy and accurate way for employees to sign in and out. All time tracking systems offer configurable time tracking reports that you can export to your payroll system, and most include useful features like workflow automations, team communication, and reminders.
Here is a summary of the many features that time tracking systems offer:
- Time report:Modern time and attendance systems can connect to existing time clocks, or you can allow employees to clock themselves in and out using a web browser or mobile app. Some systems allow employees to log in and out via phone or even Apple Watch, social media, SMS, or Slack. In most cases, you can set rules for when employees can come and go and calculate overtime automatically. Some simplify time tracking for teams that work the same hours.
- Biometrics:To discourage coworkers, some time and duty systems require employees to enter a code, ID, fingerprint, or photo when entering or exiting. This system confirms that you only pay for the time your employees work and that you pay each employee correctly.
- GPS tracking:Many points-and-presence apps not only offer the ability to log in and out of their mobile devices, but also geotechnology. For example, geofencing allows you to define specific coordinates for your employees to enter and exit from, ensuring that each employee is on site when entering the site. Another option is geolocation, which periodically records an employee's GPS coordinates or when an employee enters or does not enter. You can check these coordinates to ensure the employee is where they are supposed to be during the day.
- Employee planning:Many time tracking systems have built-in scheduling tools. You can create employee schedules for workdays, hours, appointments, and shifts. Many also include drag-and-drop functionality andProgramming Templatesthat you can reuse from one week to another.
- PTO management:Most time tracking systems allow you to do thisRecord health accruals, vacation and other types ofpaid and unpaid time off, such as FMLA, Jury Duty and Mourning. the majority goes tooEmployees apply for leavedirectly in the software, and administrators can approve or deny these requests.
- Calendar:Some programs have calendar features that allow your employees to see their tasks and locations for each day. You can also sync your point-and-presence software with third-party calendars like Outlook or Google Calendar to keep all your meetings, projects, and work on one platform.
- Messages:Many solutions have messaging capabilities that allow your employees and managers to communicate directly on the platform. These messaging features are generally easy to use and provide your team with an easy way to stay in touch about important time and attendance matters.
- Supervision of works and projects:Some systems record employees' time on a specific project or task. This is a valuable tool for companies that bill customers for the time their employees spend on project work and customer orders.
- Invoice:Although less common, some time and attendance systems allow you to issue invoices. Once the software tracks how much time your employees spend on a project, they can combine that with your hourly rates to automatically bill your clients accurately.
- Warnings:Some time tracking systems can notify you when your employees are clocked in or clocked out for the day. You can also remind employees to log in and let them know when an employee is working overtime.
- Work Reports:Most systems provide reports detailing hours worked, wages, and schedules, and some provide advanced reports such as: B. Labor costs.
- The integration:Most time tracking systems integrate with your payroll service via CSV or a software interface. These integrations save time on payroll by ensuring thisovertime calculationsand time off deductions are correct in your pay system. Some providers even offer payroll as a service on their platforms so you can duplicate your HR functions.
- Table:Some systems include a digital dashboard that provides an overview of which employees are joining and leaving. Employees can access a self-service dashboard to manage their time and attendance data from a web browser or mobile device.
- Settings:Most time tracking programs allow you to set your own scheduling rules, swap shifts, round up time, and pay for breaks.
Rat:Before you compare time tracking systems, determine what features you need. Some companies offer all of these features together, while others offer them a la carte.
Advantages of time recording systems
A timing system will save your business money when set up and used properly. When you use point-and-presence software, your employees can no longer round up their hours worked or communicate with their friends. Instead, the software documents your working hours. Most timing tools also come with scheduling software that lets you determine exactly when employees should work.
Here are some other benefits of using time tracking software:
1. Helps ensure accuracy and compliance.
A time tracking system eliminates manual recording, reducing errors. It also makes it easier for you to demonstrate that your company complies with overtime tracking rules and other labor laws.
2. Save time for your HR team.
Point-and-presence software saves your managers and HR staff the time they would otherwise spend recording employee hours and sending the information to areward program🇧🇷 So your administrative staff and managers can focus on other business tasks.
Did you know?It can take up to six or seven minutes to add up each employee's time card.
3. Give your employees time and attendance information.
Time tracking systems benefit employees who can view their working hours in advance; They will realize that they get paid for the entire time they work. Most time tracking systems are easy to use as employees log in using their computer or mobile device. These systems also display employee details such as total hours worked, weekly schedules, and vacation requests and accruals.
Frequently asked questions about time and attendance
Do you need new time tracking software?
If you still use paper timesheets or a traditional time clock, your business will benefit from a digital time tracking system. First, it reduces the likelihood of time-related errors on your payslip. Most of these systems integrate with payroll by uploading timesheet data into your payroll program. Nobody has to manually calculate times and re-enter them in payroll software, which is more likely to lead to errors.
Time & Attendance systems allow organizations to create electronic schedules, manage PTO, and store employee schedules, hours worked, breaks, days off, overtime, and paid hours in one place. This means you no longer have to search through paper files for data when an employee or your payroll clerk has a question.
How can time tracking software save you money?
You can pay $2 to $10 per employee per month for a time tracking system, but the savings you get in return can far outweigh the cost.
Businesses can save money with a digital point and time tracking system by eliminating inaccurate check-in and check-out times. For example, an employee can round the time from 4:50 p.m. to 4:50 p.m. when recording time manually. m. to 17:00 m. or reduce lunch time from 40 to 30 minutes.hole roundingand ensuring employees are only paid when they actually work.
Time tracking software also saves you money by:
- Reduce the paid hours spent by managers, administrators or HR staff collecting and billing time cards
- Fewer manual data entry errors that result in time wasted correcting payments
- Reduce the risk of fines and wage arrears that often occur when an employee's time is not calculated and paid correctly
What can you expect from time recording systems?
You should assume that your time tracking system will meet all of your hourly and salaried employees' time tracking needs, including overtime.
At a minimum, look for a time solution that offers multiple ways to log in and out, gives remote workers the ability to log in and out from anywhere, and integrates with the payroll software you use. Other useful features include the ability to create and assign employee schedules, manage PTO tracking and approvals, log how long employees work on specific projects, and monitor where your remote workers log in and out each day.
How does the employee time clock work?
An employee's time clock shows when an employee works. With traditional time clocks, an employee inserts a paper time card into the machine, which records the time the employee entered or left the card.
Digital time clocks (computers, kiosks, and mobile devices) record check-in and check-out times directly into time tracking software, using a secure method to prevent time theft. Some examples are a login ID, PIN, magnetic card, or biometric data (such as a fingerprint, photo, or face scan).
How does employee time tracking integrate with payroll and HR?
Employee time tracking is an input to payroll, especially for employees who are paid by the hour. To pay your employees appropriately, you need to know how many hours they work per day, week, and pay period.
The best time and attendance systems integrate with your payroll and HR software, either by uploading a CSV file or by automatically transferring time tracking data through a digital interface. This process saves time and reduces errors when transferring work hours from one program to another.
Why is it important to get in and out of work?
The biggest benefit of logging employees on and off is ensuring that you pay employees for all hours worked, in accordance with federal and state labor laws. Likewise, you don't want to pay your employees for the time they're not working. A digital point-and-presence system provides employers with accurate information about when employees are working and when they are not.
Biometric time clocks, with which employees log in and out via fingerprint or retina scan, also prevent friends from hitting them. In other words, they make sure employees make the appointment themselves instead of letting someone else do it for them. If buddy dialing is not enabled, it can cost your business money and impact productivity and morale.
Accurate timing also gives employers better control over staffing needs. With point-and-presence software, you can compare employee hours to your company's busiest days and times, and adjust headcount accordingly.
How is time and attendance managed with a PEO?
As an employee aprofessional association of employers(PEO) requires you to manage the time and attendance of your employees in accordance with labor laws. As such, they are likely to offer a point-and-presence application that resides on the same platform as other HR functions, such as B. Payroll and benefits administration.
For example, when an employee logs their time of day, that data is automatically entered into the software, preventing them from entering duplicate dates that can lead to payroll errors.
Why is it important to document working hours and attendance of employees?
A time and attendance system can save your business money, improve employee productivity, and help with regulatory compliance because time records serve as a legal document and are required to be retained for a minimum of two years in most states.
Keeping an accurate record of when employees are working and not working ensures that every team member is where they are supposed to be and only paid for hours worked. In addition, keeping a record of hours worked helps employers to optimize their staffing levels so they are neither overstaffed nor understaffed. This is especially important for service businesses like restaurants and retailers.
Time and attendance reports can also serve as evidence that your company is complying with relevant labor and employment laws, e.g. B. Complying with youth care laws, paying overtime, and tracking mandatory paid breaks and breaks for unpaid meals
What is an appropriate attendance policy?
Some organizations require strict attendance policies to function properly, while others may offer flexible working hours. Most employers require employees to call if they are late or absent from work. Many document all late arrivals and some firefighters not showing up for work after a day, two or three.
In accordance withUS Bureau of Labor Statistics, the average full-time worker is absent almost three days a year. In some industries, such as B. service occupations, the absenteeism rate is higher. When designing your company's customer service policy, consider the company's industry and culture, as well as the needs of the company.
For example, an employer may find it acceptable for an office worker to be 30 minutes late for his shift because his work schedule is flexible. On the other hand, a manufacturer or retailer cannot tolerate such an unauthorized delay or absence as it could affect the ability to operate the business.
After you've created your company's customer service policy, you should meet with your employees to review the policy and make sure they understand what's expected of them.
What to expect in 2022
With the end of the pandemic, companies need to settle into their “new normal” and create long-term plans for how to lead employees. A new trend that will continue is hybrid and remote work. Employers can expect time and attendance solutions to implement more tools to accommodate this workplace trend, such as: B. Employee self-service capabilities. With so many people working away from the office, companies need tools that allow employees to access their calendars and accurately record hours worked, paid time off, and sick days.
Expect cloud-based platforms to be the industry standard, along with geolocation and geolocation capabilities. Time tracking solutions will increasingly be able to track and dictate where employees can come and go. As Gen Z becomes more present in the workforce, there is a need to rely on technology for a variety of HR functions (including time and attendance).
Artificial intelligence (AI) is another growing trend to watch out for. AI will continue to integrate with time and attendance systems in 2022, collecting and analyzing employee data to give employers insights that can help them with staffing, scheduling and other work needs.
The increased use of chatbots powered by artificial intelligence will further simplify the time management process for both employers and employees. Instead of employees reaching out to their managers or HR with questions about their timesheets or vacation requests, they can ask questions and get instant answers from the chatbots built into their time tracking systems.
Another trend shaping time tracking solutions is the gig economy. This growing group of workers is subject to different laws and regulations than permanent employees. Employers need to be aware of how these regulations evolve so they can accurately record hours worked and pay the self-employed.
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Skye Schooley is a human resources writer at business.com and Business News Daily, where she has researched and authored more than 300 articles on HR-related topics, including HR operations, leadership and HR technology. In addition to researching and reviewing products and services that help business owners run a smoother HR department, such as work culture, such as B. Protecting employee privacy, managing human capital, improving communication, and promoting culture and diversity in the workplace.
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